Veteran Sami Ayala | KCA  

Sami Ayala

832.530.3487   -


Skills / Clearance

  • Proficient in Salesforce, SAP R3 and SAP Business One; Lotus Notes; PeopleSoft; Genesis; Qprac4 and Visual Cactus; Microsoft Office Suites (Word, Excel, PowerPoint, Access, Outlook); WebEx; and Amos Business Suites.
  • SAP MM Certification No. 0016120825
  • Database & Logistics management
  • Typing speed 60 wpm
  • Trouble shooting/problem solving
  • Analytical
  • Supplies management
  • Travel logistics
  • Procurement procedures
  • High Security Clearance
  • Active TWIC
  • Multicultural interaction
  • Staff training
  • Confidentiality
  • Advance computer/office skills
  • Medical terms
  • Chemical, Oil/Gas, Construction and Medical Industries
  • Excellent PowerPoint Presenter/Preparer



Saint Michael’s Learning Academy (SMLA), Houston, Texas

SAP Materials Management & Financial Specialist, 03/2016 to 07/2016

  • Comprehend P2P, Subcontracting, and Consignment business processes
  • Software Development Life Cycles (SDLC) and its six phases
  • Configured SAP MM Enterprise Structure Definition (Plant, Storage Location and Purchasing Organization) Assignments (Plants to Company Code(s), Purchasing Organization to Plant and Purchasing Organization to Company Code)
  • Understand the different Data Types (Configuration, Transactional and Master Data)
  • Knowledge of generating custom reports with tables using SAP transaction SQVI
  • Configured Purchasing Groups based on requirements
  • Created different Materials (MM01) for NLAG, ERSA, UNBW and FERT Material Types (OMS2)
  • Created Vendors using different SAP transactions XK01, MK01 and FK01
  • Processed Procurement for Indirect and Direct Purchasing, Physical Inventory Processes and performed Goods Issue movements
  • Created Physical Inventory Document (MI01), Inventory Count (MI04), Post Inventory and Physical Inventory List (MI07)
  • Created How-To documents for SAP MM (How to create Purchase Requisition (ME51N), Purchase Order (ME21N), Perform a Goods Receipt (MIGO), Process Incoming Invoice (MIRO) and Post outgoing payment to Vendor (F-53)

University of Houston

Business Technology & Consumer Sciences, 08/2015 to 12/2015 (Junior)



Professional Experience


Kelly Services (Houston, Texas)

Administrative Assistant, 12/2013 to 02/2016

  • Procured and processed materials in SAP Business One.
  • Utilize Salesforce and Industrial Information Resources, Inc. to support the Sales/Marketing Division.
  • Support the Proposal Services Group by preparing the Pre-qualification packets.
  • Support the Branch and Operations Managers by generating reports utilizing advance Excel skills (i.e. pivot tables, slicers and etc.); Support the sales team by creating, modifying or editing PowerPoint presentations; Prepare Minutes for the Sales Meeting and Project Review Meeting.

Cyanco (Pearland, Texas)

Logistics Specialist, 08/2014 to 05/2015

  • Customer Service Representative/Isotank Business Management/Compliance Management-Exports/Imports and handled US Goods Return
  • Tested and developed processes and procedures for growing company which increased efficiency and organization within the company.
  • Provided advanced technical direction to the maintenance of existing applications supporting the business.
  • Develop and manage a Requirements Traceability Matrix (RTM) linking requirements to capabilities.
  • Forward Moving approached allowed the company to integrate towards utilizing SharePoint for document sharing and collaboration of work, thus alleviating email traffic.
  • Expedited the processing of Export and Re-Export Licenses with accuracy and brevity to comply with
  • the Department of Commerce/Bureau of Industry & Security, which insured products to be exported in a timely manner; and increased a positive rapport with the customers.


Air National Guard (Houston, Texas)

Operations Support Staff – Data Analyst, 04/2008 to 4/2014

  • Supported critical military decision-making activities by collecting, analyzing and synthesizing complex atmospheric and space environmental information resulting in a 95% accuracy of Mission Execution Forecasts.  Prepared and presented PowerPoint Presentations.
  • Forward thinking and conciseness allowed the men and women of the 147th OSS, along with multiple units overseas to return home safely.
  • Prepared and issue advisories, watches and warnings in the event of dangerous or inclement weather events which allowed the pilot to plan on best emergency exits which decreased percentages of aircraft mishaps.


Lowes Home Centers (Pearland, Texas)

Human Resources Assistant, 01/2013 to 04/2013 (Seasonal Position)

  • Resulted in a high audit score of 99% due to and exceptional filing and organizational system on Human Resources and Training records.
  • Increased employing of quality employees by evaluating, reviewing, and analyzing employment data (applications, resumes, and test results).
  • Managed Human Resources department with no supervision to allow the Human Resources Manager to travel on mass recruitment events which increased hires for the Southeast Region of Texas.


Houston City Personnel/Oil & Gas (Houston, Texas)

Administrative/Executive Assistant, 08/2011 to 12/2011

  • Processed Requisitions and Purchased Orders (SAP R3) each valued at up to $6 Million USD which expedited a major Project decreasing delays which allowed Exploration to reach it’s projected start date.
  • Provided and coordinated the On-boarding of new employees which allowed for a smooth transition of new-hires to be fully functional on start of employment.
  • Trained and tutored administrative assistants and staff on utilizing SAP (via WebEx) and office equipments to small or large groups of employees which allows for a more “hands-on” approach enabling self sufficiency for a department of 200 employees which greatly increased efficiency of workload.


The Cole Group (Houston, Texas)

Administrative Assistant, 12/2006 to 07/2008

  • Handled the firm’s second largest account and streamlined the criteria for processing new-hires/re-hires to simplify the policies and procedures specific to client’s needs.
  • Conducted interviews by utilizing psychological questionnaires to reveal inconsistencies by observing level of anxiety, changes in applicant’s body language/tone, then analyzed and reported findings which minimized the risk of hiring Felons.


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